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Vice President of Operations

Atlanta (area), GA

Posted: 02/12/2025 Job Number: 35936

Job Description

POSITION DESCRIPTION
Position Title: VP of Operations
Reports to: President/CEO 

Principal Function:
  • Oversees day-to-day operations of commercial architectural millwork and casework company
  • Supervises office, shop & field personnel
  • Plans and manages projects
  • Assure projects are scheduled and delivered on time and budget
  • Continuous improvement activities to increase productivity and profitability of company
  • Quality Assurance of products produced
  • Must be able to multi-task
  • Must be fluent in reading of architectural drawings
  • Must comply with Employee Handbook and Safety Manual

Organization:
  • Assist the President/CEO in providing leadership to the various departments
  • Works closely with the staff
  • The relationship among the staff is to be one of mutual respect and trust, working together as a team
  • Be a good steward with the budget

Requirements:
  • 10 Years + experience in woodworking
  • Must be familiar with LEED, FSC, AWI, AWI QCP, SEFA standards

Scope of work:
  • Full time, on-site;No remote work is available for this position

Compensation:
  • Salary is determined by the President/CEO based on experience, education and/or licensing

Position Benefits:
  • Salaried
  • Observed Holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day;
  • All PTO must be coordinated with the President/CEO
  • Health Insurance, Dental Insurance, Vision Insurance offered

Specific Responsibilities:
  • General o Develop operation policies by evaluating and enforcing policies for products
  • Oversee OSHA regulations & assure compliance
  • Oversee the Safety of the Organization
  • Oversee licensing requirements and maintain the expiration and application/reapplication schedules.
  • Oversee Marketing, including PowerPoint Presentations to clients, website updates and marketing brochure.S
  • Maintain & schedule vehicle maintenance and repairs
  • Human Resources Department o Track staffing requirements o Recruiting, hiring & training as needed o Scheduling counseling o Disciplining employees o Ensures compliance with laws & regulations o Assist in employee onboarding
  • Financial o Oversee accounts payable and accounts receivable o Assist in preparing budgets o Scheduling expenditures o Analyzing variance and initiating corrective actions o Review and approve operational invoices and forwarding to either President/CEO (costs above $5, 000) or to Accounting (costs less than $5, 000)
  • Sales/Estimating Department
  • Scheduling and conducting hand-off meetings
  • Review bids for accuracy 
  • High-level contract negotiations
  • Assure accurate and complete turnover upon project award
  • Project Management Department
  • Performs duties of a Project Executive to manage PM’s and APM’s o Point of contact for the Client
  • Review of all contracts before execution by President/CEO
  • Maintain project schedules o Coordinating Field Measuring
  • Coordinate Site Visits
  • Site Access Requirements
  • Budget Reviews, including costs-to-complete
  • Oversees monthly billings
  • Review of returned submittals for accuracy and cost impacts
  • Engineering/Drafting Department
  • Oversees assigning of projects to Engineers
  • Oversees scheduling of Engineers
  • Oversees assigning of projects to Drafters
  • Oversees schedule of Drafters
  • Internal review of shop drawings prior to submission to the client
  • Purchasing Department
  • Oversees material inventory and purchases
  • Approval of PO’s to be issued o Oversees sub-subcontracts
  • Oversees Shipping & Receiving o Buyout negotiations as required
  • Assist in identifying long lead items
  • Production Department
  • Works in conjunction with Production Manager to oversee high-level shop operations
  • Works in conjunction with Shop Foreman to ensure projects are progressing
  • Conducts Safety Inspections as required
  • Conducts Safety Meetings as required
  • Oversee mockups, if needed
  • Installation Department o Maintain Installation Schedule o Schedule and conduct hand-off/page-turn o Generate Installation Packets o Scheduling of deliveries, temporary labor, equipment rental & accommodations o Conduct site visits as needed o Coordinate punch walk thru’s o Oversee shortage/breakage/WO requirements o Maintain schedules of and coordinate drug testing, badging & background checks

Job Requirements

senior
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