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POSITION DESCRIPTION Position Title: VP of Operations Reports to: President/CEO
Principal Function:
Oversees day-to-day operations of commercial architectural millwork and casework company
Supervises office, shop & field personnel
Plans and manages projects
Assure projects are scheduled and delivered on time and budget
Continuous improvement activities to increase productivity and profitability of company
Quality Assurance of products produced
Must be able to multi-task
Must be fluent in reading of architectural drawings
Must comply with Employee Handbook and Safety Manual
Organization:
Assist the President/CEO in providing leadership to the various departments
Works closely with the staff
The relationship among the staff is to be one of mutual respect and trust, working together as a team
Be a good steward with the budget
Requirements:
10 Years + experience in woodworking
Must be familiar with LEED, FSC, AWI, AWI QCP, SEFA standards
Scope of work:
Full time, on-site;No remote work is available for this position
Compensation:
Salary is determined by the President/CEO based on experience, education and/or licensing
Position Benefits:
Salaried
Observed Holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day;
All PTO must be coordinated with the President/CEO
Health Insurance, Dental Insurance, Vision Insurance offered
Specific Responsibilities:
General o Develop operation policies by evaluating and enforcing policies for products
Oversee OSHA regulations & assure compliance
Oversee the Safety of the Organization
Oversee licensing requirements and maintain the expiration and application/reapplication schedules.
Oversee Marketing, including PowerPoint Presentations to clients, website updates and marketing brochure.S
Maintain & schedule vehicle maintenance and repairs
Human Resources Department o Track staffing requirements o Recruiting, hiring & training as needed o Scheduling counseling o Disciplining employees o Ensures compliance with laws & regulations o Assist in employee onboarding
Financial o Oversee accounts payable and accounts receivable o Assist in preparing budgets o Scheduling expenditures o Analyzing variance and initiating corrective actions o Review and approve operational invoices and forwarding to either President/CEO (costs above $5, 000) or to Accounting (costs less than $5, 000)
Sales/Estimating Department
Scheduling and conducting hand-off meetings
Review bids for accuracy
High-level contract negotiations
Assure accurate and complete turnover upon project award
Project Management Department
Performs duties of a Project Executive to manage PM’s and APM’s o Point of contact for the Client
Review of all contracts before execution by President/CEO
Maintain project schedules o Coordinating Field Measuring
Coordinate Site Visits
Site Access Requirements
Budget Reviews, including costs-to-complete
Oversees monthly billings
Review of returned submittals for accuracy and cost impacts
Engineering/Drafting Department
Oversees assigning of projects to Engineers
Oversees scheduling of Engineers
Oversees assigning of projects to Drafters
Oversees schedule of Drafters
Internal review of shop drawings prior to submission to the client
Purchasing Department
Oversees material inventory and purchases
Approval of PO’s to be issued o Oversees sub-subcontracts
Oversees Shipping & Receiving o Buyout negotiations as required
Assist in identifying long lead items
Production Department
Works in conjunction with Production Manager to oversee high-level shop operations
Works in conjunction with Shop Foreman to ensure projects are progressing
Conducts Safety Inspections as required
Conducts Safety Meetings as required
Oversee mockups, if needed
Installation Department o Maintain Installation Schedule o Schedule and conduct hand-off/page-turn o Generate Installation Packets o Scheduling of deliveries, temporary labor, equipment rental & accommodations o Conduct site visits as needed o Coordinate punch walk thru’s o Oversee shortage/breakage/WO requirements o Maintain schedules of and coordinate drug testing, badging & background checks
