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Temporary IP Secretary

Stamford, CT 06901

Posted: 06/18/2024 Specialization: Legal Job Number: 3802

Job Description


The Legal Secretary is responsible for all aspects of practice-specific administrative support of attorneys and provides all aspects of practice-specific administrative support and patent filing support for the ‎department. ‎

Duties & Responsibilities:

  • Responsibilities include but are not limited to, providing legal administrative support to patent client work

  • Assist with domestic and international patent prosecution

  • Preparing and filing US Patent Applications, Provisional Applications, Non-Provisional Applications, Continuation Applications, Continuation-In-Part Applications, National Stage Applications, and Divisional Applications documents through the IPDAS software/database

  • Preparing and filing Preliminary Amendments, Responses to USPTO Office Actions, Notice to Respond to Missing Parts, Assignments, Information Disclosure Statements, and, Notice of Allowance documents through the IPDAS software/database

  • Creating reporting letters and, legal documents such as Declaration and Power of Attorney forms and Assignments through the IPDAS software/database

  • Downloading foreign patents and publications as needed for the preparation of Information Disclosure Statements

  • Maintaining a soft docket

  • Electronic filing with the USPTO

  • File US Patent applications and related forms on-line through the USPTO website

  • Handle all aspects of domestic, including review of attorneys’dockets to ensure proper docketing while maintaining and meeting all due dates

  • Oversee creation, maintenance, and, organization of files for all cases

  • Manage multiple projects under time-sensitive guidelines

  • Open new matter numbers and request conflict clearance

  • Ability to work within a team environment as well as independently

  • Willingness to work overtime when requested and/or needed

  • Perform other duties and responsibilities as assigned



Education & Qualifications:

  • Bachelor’s Degree or Paralegal Certificate required

  • 3+ years of experience supporting attorneys in IP (Patents)

  • Experience filing US Patent applications, US Trademark applications, and related ‎forms online, and handling all aspects of domestic and international prosecution for patents ‎and trademarks

  • Proficiency with document preparation and document management databases (FileSite/DeskSite)

  • Familiarity with docketing ‎databases (CPI, EFS, or IPDAS)

  • Advanced skills in MS Word, Excel, Outlook, and PowerPoint

  • Effective oral and written communication skills
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