Our client is a growing and innovative biotechnology organization operating in a fast-paced and evolving environment. They are looking for a professional, organized, and personable Office Administrator to support the smooth day-to-day operation of their office.
This newly created role is ideal for someone who enjoys being the central point of contact in an office, takes initiative, is comfortable managing multiple priorities, and can create a professional, welcoming, and well-organized workplace.
Position Details
Job Type: Permanent, Part-Time
Schedule: Monday to Friday, 8: 00 AM–1: 00 PM
Additional Hours: Flexibility to work additional hours as required
Work Environment: On-site office environment
Compensation: $46, 875 USD
Responsibilities
Office Operations
Oversee the smooth day-to-day operation of the office.
Develop, implement, and improve office procedures, systems, and workflows.
Coordinate couriers, shipments, and other office logistics.
Support travel logistics and coordination for the U.S. Team.
Facilities & Administrative Support
Welcome and direct visitors and respond to incoming calls, emails, and general inquiries.
Monitor office security systems, including access codes, keys, and alarms.
Coordinate office cleaning, maintenance, and general facility requirements.
Coordinate handyman and repair services, including lighting, plumbing, and appliances.
Maintain kitchen, stockroom, office supplies, and overall workplace organization.
Monitor and maintain office equipment and company asset inventory.
Coordinate business card orders and printing requirements.
Provide administrative support to company leadership and assist with priority tasks.
Travel & Events
Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
Maintain calendars with travel schedules and flight information.
Research restaurants and coordinate reservations.
Assist with special projects and company initiatives as required.
Problem Solving & Office Support
Respond to unexpected situations and proactively identify solutions to minimize disruption.
Maintain a clean, safe, professional, and welcoming workplace.
Support additional projects and administrative needs as required.
Provide occasional flexibility for additional hours, including evenings or weekends, when business needs require.
Qualifications
Bachelor’s degree or diploma in Business Administration, Human Resources, or a related field.
2–4 years of experience in office administration or office management.
Strong working knowledge of Microsoft Office and Google Workspace.
Previous experience supporting facilities, budgets, events, or office operations is an asset.
Excellent organizational and time-management skills with the ability to manage multiple priorities.
Strong attention to detail and accuracy in documentation and record-keeping.
Excellent written and verbal communication skills.
Professional, approachable, and confident when interacting with employees, visitors, and external contacts.
Strong problem-solving skills and the ability to handle unexpected situations independently.
Demonstrated initiative, adaptability, and ability to work effectively in a fast-paced environment.
Resourceful and budget-conscious with a focus on efficient use of company resources.
Ability to work collaboratively with both scientific and administrative teams.
How to Apply
All applicants must have legal permission to work in Canada and require a valid Work Permit and Social Insurance Number.
Good jobs go fast. Don't wait, apply today!
Visit our website www.Recruitinginmotion.Com for a complete listing of all our exciting job opportunities. There is no fee to job seekers.
Discover exciting job opportunities in the beautiful Kirkland, Washington area! Nestled on the shores of Lake Washington and just a stone's throw away from Seattle, Kirkland offers a perfect blend of small-town charm and big-city amenities. From the vibrant arts scene at the Kirkland Arts Center to delicious cuisine along the waterfront at Marina Park, this region boasts a unique culture and endless growth opportunities. Explore job listings in this enchanting area, where you can enjoy outdoor adventures at Juanita Beach Park, catch a show at the Kirkland Performance Center, or cheer on the Seattle Seahawks at nearby CenturyLink Field. Begin your next career chapter in Kirkland, where the possibilities are as limitless as the stunning views of the Olympic Mountains across the water. Let's find your dream job today!
Are you sure you want to apply for this job?
Please take a moment to verify your personal information and resume are up-to-date before you apply.
