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Healthcare Executive Assistant

Boston, MA 02118

Posted: 10/20/2023 Specialization: Administrative Job Number: 3199

Job Description

In this position, you will play a pivotal role in supporting our senior executives, ensuring smooth day-to-day operations, and contributing to the overall success of the organization. Your ability to multitask, prioritize, and maintain a high level of confidentiality will be essential. As a Senior Executive Assistant, you will have the opportunity to work alongside some of the industry's most respected professionals and contribute to the growth of Seasoned Recruitment.

  • Provide comprehensive administrative support to senior executives, including but not limited to calendar management, travel arrangements, and expense reporting.
  • Coordinate and prepare materials for meetings, conferences, and presentations.
  • Conduct research and compile information for reports, proposals, and projects.
  • Act as a gatekeeper, screening and prioritizing incoming calls, emails, and correspondence.
  • Coordinate internal and external communication on behalf of senior executives.
  • Maintain and update confidential files, records, and databases.
  • Take minutes during meetings and distribute them accordingly.
  • Assist with the onboarding and training of new administrative staff.
  • Manage special projects as assigned.
  • Bachelor's degree in Business Administration, Healthcare Administration, or a related field.
  • Proven experience as an Executive Assistant or in a similar role.
  • Excellent organizational skills and the ability to juggle multiple tasks.
  • Strong attention to detail and the ability to maintain a high level of confidentiality.
  • Exceptional communication skills, both written and verbal.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience in the healthcare industry is preferred.
  • Ability to work independently and as part of a team.
  • Strong problem-solving skills and the ability to anticipate needs.
  • Professional demeanor and the ability to interact with individuals at all levels of the organization.
Full Benefits Package
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