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Accounts Payable Manager

Washington, DC 20004

Posted: 05/23/2023 Specialization: Accounting/Finance/Tax Job Number: 2746 Salary / Pay Rate: $125,000.00

Job Description


Our Client, a prolific, award winning, international law firm is seeking an Accounts Payable Manager in the Washington, DC location. This is a Hybrid role, 2-3 days in the office per week.

Job Responsibilities
  • Manages all accounts payable staff scheduling, ensuring that adequate staffing levels are maintained during key processing periods and sufficient coverage is maintained during the day.
  • Prepares performance evaluations for accounts payable team members and conducts evaluation reviews and other performance related discussions with team members.
  • Plans and runs regular accounts payable team meetings including staff from other offices.
  • Ability to prioritize work, handle high-pressure situations and meet deadlines.
  • Provides training and supervision to the accounts payable staff.
  • Manage the Firm’ s vendor database and communications with vendors.
  • Assists in the implementation of and manages the continued use of various technology tools to enhance the accounts payable process and oversees system and workflow improvements utilizing Chrome River.
  • Ensures that all accounts payable inquiries are answered on a timely basis, and handle complex or non-routine situations independently.
  • Address functionality of accounts payable policies and procedures, including internal control procedures, and update as necessary.
  • Identifies potential irregularities in connection with payment and reimbursement functions and notifies the Assistant Controller, Controller or other pertinent managers.
  • Reviews all vendor and staff reimbursement batches before checks or ACH’ s are prepared or ensures that they are reviewed by a separate team member from the preparer.
  • Ensures that stale checks are handled in accordance with local regulations regarding unclaimed property.
  • Prepares wire transfers and ACH files and reviews checks prepared by accounts payable specialists.
  • Supervises the receipt of W-9s from vendors and preparation of 1099s at year-end.
  • Analyzes the sales and use tax accounts and reviews preparation of the sales and use tax returns.
  • Manages the vendor hold process ensuring that payments are held when appropriate and released when appropriate.
  • Ensures are Accounts Payable reconciliations are completed timely. Resolve reconciling items as requested by the General Ledger team.
  • Assists the Assistant Controller with year-end audit requests and special projects as needed.

Qualifications

Requirements:

Knowledge, Skills and Abilities
  • Demonstrated ability to communicate clearly and effectively, both orally and in writing, with attorneys, staff and vendors.
  • Demonstrated ability to effectively supervise others, including hiring, training, assigning work, managing performance, counseling, and disciplining.
  • Demonstrated ability to organize and prioritize work of a highly detailed nature in a dynamic and complex environment to meet deadlines and daily requirements.
  • Demonstrated ability to provide quality client service to both internal and external contacts, regarding financial and procedural matters.
  • Advanced knowledge of local sales and use tax rules and regulations.
  • Demonstrated intermediate knowledge of sophisticated automated financial management systems.
  • Intermediate knowledge of MS Excel and Windows applications.

Education

The position requires a Bachelor’ s Degree in Business, Accounting or Finance. Equivalent training and experience may substitute for education.

Experience

The position requires a minimum of five (5) years of increasingly responsible, directly related experience in accounts payable that included direct supervision of others on a regular basis. Experience in a professional services firm is preferred.


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